Mileage Clerk

Mileage-clerk work runs on the rhythm of trip reports flowing in from drivers — daily or weekly trip documentation, mileage by state for fuel-tax (IFTA) calculation, maintenance-trigger mileage that drives PM scheduling, and the records work that supports both regulatory and operational fleet management. The clerk works the fleet-management software (TMW, McLeod, in-house fleet systems), the IFTA reporting platform, and the cross-functional coordination with drivers and operations. Mileage records accuracy, IFTA-reporting timeliness, and maintenance-trigger accuracy are the operating measures.

Variance is real: at major trucking companies the work runs within structured fleet-operations teams; at smaller carriers it tilts more generalist; at specialty operations (heavy-haul, refrigerated, specialty equipment) the records work integrates with industry-specific reporting requirements. The IFTA-compliance dimension matters substantially — interstate truckers pay fuel taxes based on miles by state under IFTA, and accurate mileage records drive the compliance work.

This role fits people who are detail-oriented, comfortable with regulatory-records work, and patient with the reconciliation work fleet-mileage tracking involves. Fleet-management training, IFTA-reporting expertise, and ongoing CE anchor advancement. The trade-off is the modest pay typical of fleet-clerical positions and the contracting employment field as fleet-management technology has automated much traditional mileage-tracking work.