At a trucking company, railroad operation, fleet-services firm, or specialty transportation operation, you handle the clerical work tracking vehicle mileage — recording trip mileage from drivers, calculating fuel-tax obligations (IFTA), supporting maintenance scheduling, and the records work that fleet-mileage tracking requires.
Mileage-clerk work runs on the rhythm of trip reports flowing in from drivers — daily or weekly trip documentation, mileage by state for fuel-tax (IFTA) calculation, maintenance-trigger mileage that drives PM scheduling, and the records work that supports both regulatory and operational fleet management. The clerk works the fleet-management software (TMW, McLeod, in-house fleet systems), the IFTA reporting platform, and the cross-functional coordination with drivers and operations. Mileage records accuracy, IFTA-reporting timeliness, and maintenance-trigger accuracy are the operating measures.
Variance is real: at major trucking companies the work runs within structured fleet-operations teams; at smaller carriers it tilts more generalist; at specialty operations (heavy-haul, refrigerated, specialty equipment) the records work integrates with industry-specific reporting requirements. The IFTA-compliance dimension matters substantially — interstate truckers pay fuel taxes based on miles by state under IFTA, and accurate mileage records drive the compliance work.
This role fits people who are detail-oriented, comfortable with regulatory-records work, and patient with the reconciliation work fleet-mileage tracking involves. Fleet-management training, IFTA-reporting expertise, and ongoing CE anchor advancement. The trade-off is the modest pay typical of fleet-clerical positions and the contracting employment field as fleet-management technology has automated much traditional mileage-tracking work.
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Roles like this one sit within a broader occupational category. The numbers below reflect that full landscape — helpful for context, but your specific experience will depend on level, specialty, and where you work.
Roles with similar work and overlapping career paths
View all Admin & Office roles →At a trucking company, railroad operation, fleet-services firm, or specialty transportation operation, you handle the clerical work tracking vehicle mileage — recording trip mileage from drivers, calculating fuel-tax obligations (IFTA), supporting maintenance scheduling, and the records work that fleet-mileage tracking requires.
Median pay for a Mileage Clerk is about $51K nationally, with the field ranging roughly from $38K to $79K depending on experience, employer, and metro (BLS).
Core skills for this role include Mathematics, Reading Comprehension, Critical Thinking, Active Learning, and Complex Problem Solving.
Most people in this role hold a bachelor's degree.
Employment in this field is projected to decline about 2.5% through 2034, with roughly 5,900 people working in it today (BLS).
Closely related roles include Chart Clerk, Chart Changer, and Wheelage Clerk.
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